26 votes6 comments · Suggest an Idea » Track Time › Manual Time Card · Flag idea as inappropriate… · Admin →
I would love to see the ability to modify clock in/out times from the manual time card. Our company got into a bit of a pickle by accidentally combining manual entries with clocked entries. The employees and managers just preferred the spreadsheet-like view of manual timecard, but they were destroying their clock in/out data, and lots of things in tsheets just don't work when you mix the two.
I heartily support this item. I think that this still works nicely with the Tsheets way of showing clock in and clock out times for a time item, there would just need to be the database relationship that allowed for multiple pairs of in/out times for a given time sheet, and the durations would be summed. The edit forms for timesheets would also need to support editing multiple individual clockin/out times as well.
If anyone has ever used BigTime IQ Pro's product, their approval process is near perfect. Tsheets is better in many other ways, but how their approval process works:
For a given submitted period, the manager sees a list of all time items, similar to the approval detail report now in Tsheets. For each individual time item, there is an approve/reject option, including bulk approve/reject via checkboxes. For each individual time item, you can provide a custom rejection note. The employee is then notified that their time was rejected. They can then go to what would be the time slider or manual time card, and there is a little red flag on any rejected time sheet. When they click the time sheet, it shows them the custom note for just that timesheet.
Showing the employee the note attached to the time item is critical here, as the alert that is easily dimissed currently is easy to lose, and if I need to provide rejection detail on two dozen time items for a week, that little rejection note box is not sufficient for the book I will need to write, and the employee can get confused as to which note applies to which time item.
When you simply want to reject a swath of time with one note, you can still multi-select multiple time items and then hit bulk reject and type one note, it will apply the same note to all selected time items.
A day is not considered approved until all time items on it are approved. This means there wont be the concepted of a rejected day. A day is either not at all approved, partially approved, or fully approved. Rejection applies only to individual time items.
Also, rejecting a time item on tuesday should not automatically reject future time items. Sometimes upon further inspection, I want the employee to revise the note, or service item they have used for one or two time items from early in the week.
There also needs to be a way to easily know when you have outstanding rejected time items or unsubmitted hours. I would put a clickable notice on every form of time sheet when this is the case that directs you toward the action that needs to be taken.
I volunteer to test this in whatever capacity is needed - alpha, beta, or even raw development testing. The finished product would greatly improve the efficiency of my approval process and I think it's worth investing the time of myself and my people.
I would LOVE if I could approve or reject individual time items. For me, it's because we do a lot of T&M work, and what goes into the notes goes right onto the invoice so it's critical that notes have the correct level of detail, reference the ticket number ETC. I would like to leave detailed rejection notes for any time item that doesn't meet our own internal guidelines. They should then be able to see a list of time items that have been rejected, with the ability to view the note for each rejected item individually so it can be corrected appropriately.
Regarding the above comment regarding different methods of approval, I think that if you still do approvals by date range, it would simply stamp all timesheet items for the given daterange as approved or rejected. Of course a whole day couldn't be considered approved until every time item on it was also approved. So individually approving all time items in a day would automatically mark the day as approved.
121 votes29 comments · Suggest an Idea » Track Time › Manual Time Card · Flag idea as inappropriate… · Admin →
This feature would include the addition of any item from QuickBooks (service items, class. . etc.) This feature has been re-opened due to demand, so if you would like to see this feature added, make sure you vote and comment about what you would like to see :)
Please let me customize the timesheets like this! Timesheet entry is the core of this product.
This is under development
This would definitely by helpful, especially if we could set soft or hard budget limits (both should be available) that would either alert managers if they were exceeded (in the case of soft) or prevent more hours from being entered, in the case of hard.
This should really be tacked to the expense reporting/mileage product idea. I think that having a handheld GPS device (phone) makes this an intuitive feature!
Thanks for all of the voting and comments! This one is still being looked at by the development team for initial scoping, but no final decisions on timelines or feature details have been made just yet. Thank you so much for being patient while we continue to explore this possibility!
This would definitely by useful to me. When my staff spends money on service calls that take them far out of town, I already need to collect this information, it would just make sense for them to do it all in one place. An expense reporting option for amount, date, time, category, reimbursable or no, and billable or no, and then a field to upload/attach a scan of the receipt would be awesome.
This would really help identify short phone calls as billable when they are. I'm fighting losing small increments of billable time each day that really adds up over the course of the month.